Personal Assistant to General Manager

• Arrange internal and external meeting; take minutes and distribute to participants • Welcome and host GM's guests • Assist GM in recruitment process. For example: arrange interview time, prepare assessment form, translate during the interview, etc. • Do all paperwork for Executive Office (time-sheet, leave request, travel request, etc.) • Translate/Interpreting for General Manager and other HODs in related work from Vietnamese to English and vise versa • Checking all documents before submitting to GM for his signature to ensure the accuracy of all papers. • Being the eye-contact between GM and all HODs who communicate GM's requests to all departments and follow up with HODs to complete assigned tasks • Collect information from all departments to make necessary reports follow GM's requirement. • Support other departments when they are in high work-load:  HR task force: support some internal activities (monthly birthday, year-end party, training activities, etc.)  Sales & Marketing: support photo shoot & filming team (advise suitable schedule, co-ordinate with all departments for shooting requests, meal arrangement, etc.)  F&B: act as a member of banquet to support the team in some events (set-up banquet tables, welcome the guests, coordinate with other departments to implement the guest's requirement, etc.)  Reservation: support the team in high work-load period (answer emails/phone calls from customer, make booking, check payments, make the rooming list for many group, etc.) • Front Office: communicate with the guests and get feedback from them for hotel services, share some unique points of the hotel to our guests, guide the guests to their rooms, etc. • Be appointed as Planet 21 Manager, a Sustainable Development program of AccorHotels, who responsible for raising staff's awareness and together with other departments complete the group's commitments of environment protection and children caring. • Other tasks assigned by General Manager

Human Resources Secretary

InterContinental Phu Quoc Long Beach Resort Human Resources Secretary • Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. • Receive inquiries, comments from other colleagues related to HR and transfer to the person in charge for processing. Answer questions and act as liaison between the Human Resources Manager and employees, should the Human Resources Manager be unavailable. • Schedule appointments for the Human Resources Manager, as may be required from time to time. • Act as the Human Resources Secretary by greeting visitors to the Human Resources Office. • Perform private/confidential secretarial filing for the Human Resources Office. • Fill the data and maintain the HR database of employee information. • Prepare, correlate and monitor payment requisitions and signatures for same • Prepare and process purchase orders for human resources. • Organize and compile materials for new employee orientation (prepare name badges and some documents, instruct newcomers to fill in the required form, check required documents) • Assist in preparation of contract drafts and revisions and maintain master template for all contract formats. Print out labor contracts for all employees. • Send & Receive, sort, and distribute mail and other documents to department staff as needed. • Translate documents from English to Vietnamese and vise versa. • Support Welfare team in some internal events. • Assign roster for HR team in HR system. Check attendance record and make monthly timesheet for HR department. • Other tasks assigned by HR Manager

Administrator cum Receptionist Officer

• Admin& Receptionist tasks  Answer incoming calls or transfer them to related people.  Welcome guests and candidates  Booking hotel and air ticket for Hanoi office  Receive and sending letters via courier service  Control and maintain office equipment  IT support tasks: guide other staff to use Photocopier, Fax and Scan machine, setting up computer for new employee, checking server status, set-up meeting room, etc.  Purchase necessary products for office such as stationary, water, tea/coffee, etc.  Supervise tea-lady to keep office in clean condition.  In charge of contacting to the Building management and solve relevant issues.  Keep the seal of Hanoi Representative Office and record the using history of it  On behalf of the Operation Manager to inform some internal information to Hanoi employees. • HR tasks  Recruiment: Being the leader of Research team in Hanoi office (search CVs, input into database system) and directly joint in some recruiting projects of Executive Search & Selection service.  Orientation for new comers (working hour, dress code, company culture, etc.)  Support HR team in HCM for training arrangement (venue, set up training room, prepare material for training, etc.)  Employee Engagement: responsible for organizing collective activities such as monthly birthday celebration, weekly happy hour, X-mas party, outing trip, etc.  Checking timesheet for payroll calculation • Accounting tasks  Manage the Petty cash of Hanoi office  Make report of monthly expenses and expense forecast for required period  Expense allocation correctly and reasonable

English translator- QA Officer

UMC Electronics Vietnam Co. Ltd English translator- QA Officer • Translate documents from English to Vietnamese and vice versa. • Interpret for QA manager when going to production line. • Manage the quality of out-going stage, and assure the best quality of shipping products. • Being the major contact between customer and company if having quality issue. Receiving information or claim from customer and hold meeting with related departments to solve the trouble. • Record, summary data to make report and present in quality meeting with customer. • Make working standards and train for new employees. • Coordinate with other departments to deal with quality trouble in process and implement some actions to improve quality. • Other related tasks.

Admin- Human Resource Officer

Admin- Human Resource Officer